Accounts Payable

Accounts Payable (AP), within Procurement Services, is responsible for the processing of:

  • Vendor invoices for goods and services
  • Prize, award, royalty, select fellowship, and various other payments
  • Credit balance refunds for various accounts
  • Expense reimbursements for University employees
  • Petty cash account replenishments 

AP is Now Auditing

Accounts Payable maintains a 3 business day backlog of vouchers to audit for payment. This backlog is based on when AP receives a fully approved voucher with documentation from the school/department.

This backlog is subject to seasonal fluctuations that may result in a longer voucher review timeline.

Key Functions

Audit and Review

We review most payment transactions submitted by departments to ensure that the transactions are complete, correct, and compliant.

Payment Operations

We are responsible for disbursements of checks and direct deposits, stop-payments and payment reissue requests, and wire transfers. 

AP Tax Compliance

We act as an IRS Withholding Agent for the University, responsible for 1099 compliance and reporting, as well as foreign vendor tax compliance and reporting.

Additional Resources

Procurement Card (P-Card)

The P-Card Office provides administrative support for the University’s Procurement Card program. 

Purchasing

The Purchasing Department works directly with the various schools and departments to identify sourcing opportunities and strategies that meet their respective operational and financial goals. It also assists in the processing of purchase orders as well as the monitoring of compliance relative to the requirements of various federal agencies.

Vendor Management

Vendor Management is a unit within Procurement Services, responsible for maintaining the vendor file utilized for Purchasing and Accounts Payable transactions. 

Our Team

Look up our team in the Finance Organizational Charts.