Update the Petty Cash Fund Custodian
Learn how to update the petty cash fund custodian at Columbia University.
Details
Departments can change the designated custodian of a petty cash fund. Please make sure all necessary forms are approved by your respective Departmental Authorization Function (DAF) Administrator before proceeding to the instructions.
Required Documentation
- A petty cash fund request in ServiceNow
- Custodian Consent Form
- Petty Cash Reconciliation Form (signed by the new custodian)
- Designated custodian's PAC employee verification (screenshot)
- Attestation confirming cash transfer to the new custodian
- PC Check Mailing Form.
Once approved by the Office of the Controller, the supplier ID will be provided for the new custodian via ServiceNow. The old custodian profile will be inactivated.
Departments can request an update to the designated custodian by following these steps:
- A DAF admin must write an attestation confirming the cash transfer to the new custodian.
- The new custodian must sign the Custodian Consent Form and the Petty Cash Reconciliation Form.
- Submit a petty cash fund request in ServiceNow. In the Request Type, select Change Custodian.
- Supply the requested basic information and details about the former custodian.
- Next you will be asked to provide the required attachments and forms listed above in the Requirements section.
- Following submission of the request, the new custodian will be assigned to complete the Petty Cash Custodian Training and Knowledge Assessment in the ELM. Completion of this training must be recorded.
Training Guide
- The new custodian must complete the Petty Cash Custodian Training and Knowledge Assessment.
- For guidance on how to update the petty cash fund custodian, review the Submitting Petty Cash Fund Requests via ServiceNow Training Guide.