Open a Petty Cash Fund

Learn how to establish a petty cash fund, using the Accounting and Reporting at Columbia (ARC) system.


Any department that wishes to establish a petty cash fund must demonstrate a true business need. To establish a petty cash fund, you must:

  1. Submit a request and documentation to the Controller's Office. 
  2. Establish a petty cash vendor profile in ARC.
  3. Create a voucher in ARC for the new petty cash profile.
  4. Cash the check that establishes the petty cash fund.

Please refer to the Petty Cash Web-Based Training for instructions on completing the aforementioned steps.

Designate a Custodian

Initiate the Creation of a Fund
  • Follow all four steps outlined in the "Establishing a Petty Cash Fund" portion of the Petty Cash Web-Based Training. (Note: you must watch the full demo on page 13 in order to gain access to page 14).
Learn Steps for Establishing a Petty Cash Fund

For additional guidance on how to create or establish a petty cash fund –

Establish a Petty Cash Vendor Profile 

For guidance on creating a Petty Cash Vendor Profile in ARC, please refer to the job aid: Initiating a Vendor/Payee Profile Request.

Required Forms

Complete and submit the following forms to [email protected]:

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