Learn about the Sponsored Projects Lifecycle

Learn about the sponsored project lifecycle and responsible administrative units at Columbia University, including central and departmental roles and responsibilities.


The Sponsored Projects Lifecycle represents the stages a project undergoes during the life of an award, as well as the actions you will undertake to administer your projects.

The Lifecycle stages, including links to a list of activities within each stage, are:

  1. Getting Started
  2. Initiation and Execution
  3. Transacting
  4. Financial Reporting and Monitoring
  5. Documenting Personnel Costs (Effort Reporting)
  6. Receivables Management
  7. Closeout
  8. Audit


The University’s vast research enterprise is supported by a number of offices, including:

Office of the Executive Vice President for Research (EVPR)

Consisting of:

Office of the Controller

Consisting of:

Clinical Trials Office

Manages all administrative functions of Clinical Trials.

Columbia Technology Ventures (CTV)

Columbia Technology Ventures is the technology transfer office for Columbia University and a central location for many of the technology development initiatives, entrepreneurial activities, external industry collaborations, and commercially-oriented multidisciplinary technology innovations across the university.

Works with Sponsored Projects Administration (SPA), Sponsored Projects Finance (SPF), and the Office of Grants and Contracts (OGC), and negotiates research agreements to ensure that the terms and conditions:

  • do not block academic freedom
  • appropriately address intellectual property rights

Academic Departments

Of all offices within the University’s research community, SPF works most extensively with academic departments and SPA.

Use this chart to find out which office or individual is responsible for certain tasks.

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