Request a Petty Cash Reimbursement
Learn how to request petty cash reimbursement at Columbia University.
Details
The Custodian must manage the reimbursement process. University faculty, staff, students and visitors may request reimbursement for an approved petty cash business-related expense, not to exceed $80, from the custodian.
(For reimbursements related to Human Subject Research, please visit Manage Human Subject Research Petty Cash Funds.)
Submit Receipts to Custodian
For each expense, an individual must submit original receipts to the Fund Custodian, and sign off on the Petty Cash Receipts Summary Form upon receipt of reimbursement.
The Receipts Summary Form should provide the following information:
- Documentation of the date of purchase.
- Name of the person reimbursed.
- Description of the item purchased, including a valid business reason.
- Dollar amount (not to exceed $80).
- Original receipt.
- Signature of the person who received payment.
- Signature of the custodian or senior DAF who approved the reimbursement.
Misplaced or Lost Receipts
In the case of missing or lost receipts, Complete the PC Missing Receipts Declaration Form and attached to the voucher. The expense should be fully explained on the form and signed off by the recipient, custodian and the Senior Business Officer.