Replenish a Petty Cash Fund

Learn how to replenish a petty cash fund at Columbia University.

Details

When a petty cash fund is low, the custodian should:

Custodian Must Obtain Proper Approvals 

The Receipts Summary Form and accompanying Check Request need to be approved by a DAF with petty cash authorization. Under no circumstance may an individual approve his or her own petty cash reimbursements or that of a person to whom he or she reports. 

For more information, please refer to page 20 in the Petty Cash Web-Based Training.


Compiling Petty Cash Receipts

Arrange original receipts in chronological order (exclude any confidential subject information, if applicable) and by type. Affix them to 8 1/2 x 11-inch white paper using clear tape (no staples). This process is necessary for document scanning.

For more information, please refer to page 20 outlined in the Petty Cash Web-Based Training.

Learn Steps for Replenishing a Petty Cash Fund

For guidance on how to replenish a fund, please refer to the Petty Cash Web-Based Training.


Check Pick-Up Process

For guidance on, please refer to the Check Pick-Up Policy and Procedure


Create a Petty Cash Replenishment Voucher

For guidance on how to create a Petty Cash Replenishment Voucher in ARC, please refer to the Submitting a Petty Cash Replenishment Voucher in ARC job aid. 


Required Forms

Complete and submit the following forms:

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