Increase or Decrease Amount of Petty Cash Fund

To add or reduce the approved dollar amount for an existing petty cash fund, follow the steps below:

Increases

1. Navigate to the petty cash request form in ServiceNow.
2. Select Increase for the Request Type.
3. You will be required to fill out basic information, including identifying that you are increasing.
4. In the attachments of the request include the following:
   • a memo stating the business reason for increase;
   • the Project Information Notification Form (PIN); and
   • the Petty Cash Reconciliation Form signed by the custodian.

Decreases

1. Navigate to the petty cash request form in ServiceNow.
2. Select Decrease for the Request Type.
3. You will be required to fill out basic information, including identifying that you are decreasing.
4. In the attachments of the request include the following:
   • a cash module receipt with bank deposit confirmation (required for cash on hand only);
   • the AP Zero Voucher (Only required for receipts-on-hand only); and
   • the Petty Cash Reconciliation Form signed by the custodian.

After submitting the request, you will be notified via ServiceNow.

Trainings

For step-by-step guidance on how to update a petty cash fund amount, refer to the Submitting Petty Cash Requests via ServiceNow Training Guide.

For guidance on how to process cash and check deposit transactions in FFE, refer to the Using the Cash Module Web-Based Training.

Job Aids

For step-by-step guidance on how to create a voucher to increase the petty cash fund, follow the same JobAids for Establishment: Submitting a Petty Cash Establishment Voucher in the CU Marketplace (Job Aid)

For step-by-step guidance on how to create a voucher to decrease the petty cash fund, follow the same JobAids for closure:
Submitting a Petty Cash Closure Voucher in the CU Marketplace (Job Aid)

Policies

• University Business Expense Policy
• University Petty Cash Policy