Change Petty Cash Fund Information

Changing a Project Number on a Petty Cash Fund

• Refer to Steps 1-3 outlined in sections, "Petty Cash Lifecycle", "Change Fund Information" and "Changing the Project # on a Petty Cash Fund" in the Petty Cash Web-Based Training.
• Complete the Petty Cash Administration Form – To Change the Project on a Petty Cash Fund

Change the Custodian

To change the custodian of a Petty Cash Fund, first, complete the request process:

• Refer to Step 1 outlined in sections, "Petty Cash Lifecycle", "Change Fund Information" and "Changing the Custodian of a Petty Cash Fund" in the Petty Cash Web-Based Training.
• Complete the following forms:
  • Petty Cash Administration Form – To Change a Petty Cash Custodian
  • Petty Cash Custodian Consent Form

Next, establish a Petty Cash Vendor Profile in ARC:

• Refer to Step 2 outlined in sections, "Petty Cash Lifecycle, "Change Fund Information" and "Changing the Custodian of a Petty Cash Fund" in the Petty Cash Web-Based Training.
• For additional instruction, please refer to the job aid: Initiating a Vendor/Payee Profile Request.

Finally, share and confirm:

Send an email confirming the completion of the above, scan and attach all required documents to [email protected].

Change a Petty Cash Fund Information (including Custodian)

For general guidance on how to make changes to a Petty Cash Fund, please refer to the Petty Cash Web-Based Training.

Establish a Petty Cash Vendor Profile 

For guidance on creating a Petty Cash Vendor Profile in ARC –

• Please refer to the job aid: Initiating a Vendor/Payee Profile Request
• Or refer to step #2 outlined in sections, "Petty Cash Lifecycle" and "Establishing a Petty Cash Fund" in the Petty Cash Web-Based Training.

Required Forms

• Petty Cash Administration Form – To Change the Project on a Petty Cash Fund
• Petty Cash Administration Form – To Change a Petty Cash Custodian 
• Petty Cash Custodian Consent Form
• Reconciliation Form