COVID-19 Personal Protective Equipment (PPE) Purchasing

September 02, 2020
“What to know” for Purchasing PPE


Important - Once you’ve been given permission to resume research activity in your laboratory, you can follow these ordering guidelines: 

  1. In the event your lab does not have any start-up inventory, a small supply of surgical masks and gloves will be on hand at both CUIMC and the Morningside campuses for research personnel arriving back that do not have access to a start-up quantity. See below for PPE pick-up locations.

  2. Deliveries are expected within 3 business days from the time of order processing, and Fisher will deliver directly to your lab. You must have representation at your lab to receive deliveries as orders will not be left unattended. If you need assistance in receiving products, please coordinate with Fisher’s dedicated customer service reps Jeff Stein ([email protected]) and/or Carol Carson, ([email protected]) to coordinate deliveries (Tel: 973-265-3311). 

    For Arts & Sciences Departments, excluding Biological Sciences and Chemistry, arrangements have been made to receive deliveries at Biology Stockroom loading dock (530 West 120th Street, Shapiro). Packages will be held for pickup at Pupin Room 227 which will be open from 9 AM – 12 Noon. Please place your Purchase Orders in ARC following protocols noted, using ship to location: 1052XX227P. Department name and attention must be added.

  3. When ordering, please select products in quantities that are intended to cover no more than a 3 week supply for your lab. Large orders for excessive quantities will be flagged for review and potentially canceled. Order only what your area needs at this time. If for any reason you need an exception for your order, please email [email protected] in advance of placing your order.

  4. Orders may be placed through an ARC PO using your existing Fisher account number. For PO’s, please upload the attached list as Quote Proposal Awarded.

    To learn more about allowable circumstances for charging PPE to a sponsored project, visit Prior Approvals, Allowability of Costs, and Effort on Sponsored Projects (at Columbia Research). 

  5. When placing orders with Fisher Sci (Vendor-Id 0000006449) you must reference Fisher Quote Number: 0141-6140-93. Only PPE purchases referencing this quote number will be accepted to be filled. *Remember to please track all Covid-19 related PPE expenses for reporting purposes*

    You only need to upload the COVID-19 PPE Product Pricing Guide (Items, UOM, images) as quote proposal awarded not the actual quote.

Fisher Account Assistance: In the event, your department does not have an existing Fisher Account please contact Hanna Heather ([email protected]). Accounts are usually set up within 1-2 business days. 

Delivery Assistance: If your lab needs help with coordinating how deliveries should arrive, please contact Procurement at [email protected] and we can help to coordinate any special delivery requests.

Pick up locations for gloves and masks that Fisher has shipped can be found at the following locations:

Columbia University Chemistry Department
ATTN: Chris Cecilio & Danny Lugo
3000 Broadway - Chandler Labs 1st Floor
New York, NY 10027

Black Building
650 West 168th Street, 
Basement Level Room B-02, 
Attention Noel Pagan or Francis Lantigua
New York, NY 10032