View P-Card Hard Close Dates
View a list of P-Card hard close dates for Columbia University.
The Monthly P-Card hard close Dates for FY23 are as follows:
Thursday, July 28th at 4:00 pm. All P-Card transactions with an ARC billing date of July 22nd, 2022 must be reconciled and approved. All transactions for this billing date will be available in ARC by July 25th, 2022.
Tuesday, August 30th at 4:00 pm. All P-Card transactions with an ARC billing date of August 22nd, 2022 must be reconciled and approved. All transactions for this billing date will be available in ARC by August 24th, 2022.
Thursday, September 29th at 4:00 pm. All P-Card transactions with an ARC billing date of September 22nd, 2022 must be reconciled and approved. All transactions for this billing date will be available in ARC by September 26th, 2022.
Friday, October 28th at 4:00 pm. All P-Card transactions with an ARC billing date of October 22nd, 2022 must be reconciled and approved. All transactions for this billing date will be available in ARC by October 24th, 2022.
Tuesday, November 29th at 4:00 pm. All P-Card transactions with an ARC billing date of November 22nd, 2022 must be reconciled and approved. All transactions for this billing date will be available in ARC by November 24th, 2022.
Thursday, December 29th at 4:00 pm. All P-Card transactions with an ARC billing date of December 22nd, 2022 must be reconciled and approved. All transactions for this billing date will be available in ARC by December 26th, 2022.
Monday, January 30th at 4:00 pm. All P-Card transactions with an ARC billing date of January 22nd, 2023 must be reconciled and approved. All transactions for this billing date will be available in ARC by January 23rd, 2023.
Monday, February 27th at 4:00 pm. All P-Card transactions with an ARC billing date of February 22nd, 2023 must be reconciled and approved. All transactions for this billing date will be available in ARC by February 24th, 2023.
Thursday, March 30th at 4:00 pm. All P-Card transactions with an ARC billing date of March 22nd, 2023 must be reconciled and approved. All transactions for this billing date will be available in ARC by March 24th, 2023.
Thursday, April 27th at 4:00 pm. All P-Card transactions with an ARC billing date of April 22nd, 2023 must be reconciled and approved. All transactions for this billing date will be available in ARC by April 24th, 2023.
Tuesday, May 30th at 4:00 pm. All P-Card transactions with an ARC billing date of May 22nd, 2023 must be reconciled and approved. All transactions for this billing date will be available in ARC by May 24th, 2023.
As a reminder, P-Card reconcilers are encouraged to complete their reconciliation/sign-off on a daily and/or weekly basis, to ensure the P-Card approvers will have a sufficient amount of time to review and approve the transactions prior to the hard close Date.
Policies
Columbia maintains several policies related to using the P-Card, including:
Reconciling P-Card Transactions
For general guidance on how to reconcile a P-Card transaction —
- Please refer to the job aids:
- The web-based training: Reconciling P-Card Transactions (required)
Tax Exemption Status
To view Columbia's state tax exemption certificates, visit the page – Access Columbia's Tax Exempt Certificates.
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