View P-Card Hard Close Dates

View a list of P-Card hard close dates for Columbia University. 

The Monthly P-Card hard close Dates for FY21 Year-End and FY22 are as follows:


Thursday, May 27th at 4:00 pm.  All P-Card transactions with an ARC billing date of May 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by May 24th, 2021.

Friday, June 25th at Noon.  All P-Card transactions with an ARC billing date of June 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by June 24th , 2021.

Thursday, July 29th at 4:00 pm.  All P-Card transactions with an ARC billing date of July 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by July 26th, 2021.

Monday, August 30th at 4:00 pm.  All P-Card transactions with an ARC billing date of August 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by August 23th, 2021.

Wednesday, September 29th at 4:00 pm.  All P-Card transactions with an ARC billing date of September 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by September 24th, 2021.

Thursday, October 28th at 4:00 pm.  All P-Card transactions with an ARC billing date of October 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by October 25th, 2021.

Monday, November 29th at 4:00 pm.  All P-Card transactions with an ARC billing date of November 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by November 24th, 2021.

Wednesday, December 29th at 4:00 pm.  All P-Card transactions with an ARC billing date of December 22nd, 2021 must be reconciled and approved.  All transactions for this billing date will be available in ARC by December 27th, 2021.


As a reminder, P-Card reconcilers are encouraged to complete their reconciliation/sign-off on a daily and/or weekly basis, to ensure the P-Card approvers will have a sufficient amount of time to review and approve the transactions prior to the hard close Date.

 

Policies

Columbia maintains several policies related to using the P-Card, including:


Reconciling P-Card Transactions

For general guidance on how to reconcile a P-Card transaction —


Tax Exemption Status

To view Columbia's state tax exemption certificates, visit the page – Access Columbia's Tax Exempt Certificates.

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