Stop a Payment

This online ServiceNow application allows users to request to stop payments dated after December 31, 2023.

For stop payment of a check issued prior to January 1, 2024 that does not require reissuance, please use the Escheated Check Return Request to have funds returned to the department.

For reissuance of a check issued prior to January 1, 2024, please use the Stale Check Reissuance Form to have the recipient submit information.

Stop Payment Form Instructions

The form contains two parts in order for AP to complete the stop payment request. Read the following instructions carefully before submitting a request. By following these instructions and providing accurate information, you help ensure timely and efficient processing of your stop payment requests.

Have the payment information ready. The payment information should include the following:

  • payment reference number
  • payee name
  • payment date
  • payment method
    • CHECK
    • ACH
    • WIRE
    • ACH DEBIT

A reason for stopping payment should be provided as well.

  1. Please select the reissue option. There are four options to select. Please select the proper option carefully for AP to complete your request.
     

  2. If payment is associated with a sponsored project GG/PG expense (directly or via cost transfer JV/ITF) and payment needs to be stopped and NOT reissued, please send an email to the Sponsored Project Finance Manager within your department for further instructions and obtain approval for payment action prior to submitting your request.

  3. Please ensure to upload your Sponsored Project Finance Manager’s approval on the void and DO NOT reissue task associated with a sponsored project.

Please use the Additional Reissuance Instructions box to include additional reissue comments. Ensure all information is clear, complete, and includes necessary approvals and documentation.

Do not submit stop payment requests for payments that are less than 30 days old unless the payment is made to the wrong vendor or wrong address.

Visit the Accounts Payable Stop Payment Form.