Request a New Columbia Supplier / Payee

Learn about the process for requesting a new supplier or payee at Columbia University. 

Already Know How?

Go directly to the Vendor/Payee Request Web Form


  1. Department uses the Vendor/Payee Request Web Form to see if the profile already exists. If a profile does not exist for the vendor you want to create a vendor request for, one must be created. See #3 below.

  2. Are you a Columbia vendor?  Use the Vendor/Payee Request Web Form to make any modifications to your information. (Note: Only current Vendors in our system are able to make modifications. If you are looking to add yourself to our system, please contact the Department that is requesting your services so that they may initiate the process.

  3. Department submits the request to create new profile through Vendor/Payee Request Web Form if the vendor is not found through the search in step #1 above.

  4. Vendor is contacted by Vendor Management.

  5. Department can complete for non-vendor payee (vendor completes online questionnaire).

  6. Vendor or payee completes signs and submits tax form (W9, W8, 8233). Upload completed Finance Gateway Procurement Documentation Application.

  7. Vendor Management validates information.

  8. Vendor Management follows up with vendor/payee to resolve any questions or missing information.

  9. Vendor Management approves profile, enters profile into ARC.

  10. Department requester is notified that profile is ready for use.

Training (Vendor Requests, Processing, and Review)

For general guidance on how to process vendors – 

For guidance on submitting a vendor request –

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