The Budget Tool


Using the Budget Tool


The Budget Tool is an on-line tool that is used to enter budgets after they have been developed.  Please note that the tool is not for budget modeling and development itself.  Instead, schools and departments should maintain their own models to model alternative budget scenarios, and to assemble revenue and expense plans.  COB detail reports saved to Excel format can play an important role in these models.  The role of the budgeting tool is to automate the consolidation of data and provide a framework for budget approval, not to support planning or replace local financial models.


Accessing the Tool

In order to use the Budget Tool, you will first need to apply for access on the Financial Systems Security Application.  You will need to apply for the appropriate level of access (you should check all that apply).

Budget Tool Inquiry Only - allows viewing of budget activity

Budget Tool Initiator (Create/Modify/Delete) - allows ability to create Budget Tool entries - also needed in conjunction with PAD access to use Budget Tool Payroll Module

Budget Tool Approvals (Prelim and Final)


To access the Budget Tool, navigate to the My.Columbia portal, log-in, then navigate to the ARC Portal tab.  In the System Quick Links section, choose the Budget Tool.


Note: The Budget Tool’s Payroll Module is now available.  The Batch Upload functionality will be available mid-October 2012.


Instructor Led Training

Hands-On Budget Tool Training

This hands-on training session will cover the basics of the Columbia budget process in the new ARC environment including how to enter direct activity, dealing with allocations and transfers, entering payroll information, batch uploads and other processes.


Web Based Training

Budget Tool Changes Course

Training shows users how to use the FFE Budget Tool.  Key topics will include how the tool’s functionality has changed as a result of the retrofit project and how the budget tool integrates with the new financial system.


Introduction to Committment Control

Overview of the Commitment Control module focusing on the scope of tasks impacted by it. Key topics include budget structure overview, ledger groups, control options, the ChartFields involved in commitment control, and the ability to use inquiry screens to monitor errors.


See the Finance Training Catalog for a listing of other relevant classes, training guides, job aids and resources


 For further information, please contact Jill Goldstein, OMB.