Processing payments in AP/CAR

When a vendor submits an invoice to a department, and the department determines that it is in accordance with Purchasing Office policies and procedures and that it should be paid, the departmental user (AP/CAR processor) enters the invoice data into the AP/CAR system. Now in electronic form, the invoice proceeds through a series of states that are monitored by the processor. After the invoice has been entered and saved in APCAR as a Working Voucher Number, the processor will print out a barcode coversheet from APCAR for each individual invoices entered. The processor writes the Working Voucher Number on the invoices and deposit the paper invoice (with barcode coversheet) and back-up documentation into one of the AP/CAR Invoice Drop Boxes. The approver will go into APCAR to review pending invoices for approval, and approve the invoice and accept the Voucher Number (AVN). Once accepted by the approver,  the invoice will be reviewed by the auditing team in Accounts Payable for a decision.

If you are making a payment to a foreign vendor, there are some things you should be aware of.  View information about foreign vendor payments.

TO BEGIN LEARNING HOW TO USE AP/CAR, CHOSE ONE OF THE FOLLOWING:

1. Follow the instructions for Choosing a Vendor if the vendor has already been created and is in the system.

OR

2. Follow the instructions for Creating a Vendor if the Vendor is new or needs to be changed before initiating the payment process.

Need more help? 

Contact us: AP Service Center, AP Staff Directory.