Procurement Services has implemented a new Electronic Document Management (EDM) solution to help streamline the transmission of paper associated with the payment of invoices, travel reimbursements and petty cash.

EDM allows Accounts Payable to turn paper documents into digital images; send, receive, store and retrieve those images electronically; and integrate with the Accounts Payable systems. EDM impacts everyone who plays a role in AP transactions at the University.

Department processors and approvers now have the ability to view images scanned into AP/CAR for all vouchers in AP/CAR. This eliminates the need for paperwork to be moved back and forth within the departments and allows for more transparency to the overall payment process.

For a detailed, step by step guide on the new EDM process please review the AP EDM User Guide. However, an important new step that is required is that a Barcode Coversheet must be printed and placed on top of every voucher document. Users can print the Barcode Coversheet in AP/CAR when viewing the details of the voucher and clicking on the "Print Barcode" button.

If you have addtional questions about the EDM process, please contact the AP Service Center at apservice@columbia.edu.