GETTING YOUR AP/CAR USER ID

You must have an AP/CAR User ID to be able to log on. Complete the interactive “AIS Logon ID Application” and allow 2-3 weeks for the configuration of your security profile and the issuance of your AP/CAR User ID.

Online Training and Testing for Activation of AP/CAR User ID

In order to comply with Federal Procurement regulations, it is mandatory for all AP/CAR users and DAF approvers to complete an appropriate online Procurement Training and Testing Module. In addition, all DAF approvers are required to complete AP’s “General Policies” training in order to have authorization to approve invoices and business expense reimbursements.

As part of the AP/CAR User ID activation; all new users will receive training instructions based upon their new security settings.   Please click on the following URL for more information: http://cumc.columbia.edu/dept/purch/required_training.html

Once you have successfully completed the test module, you will be granted the corresponding security access the day following the training and test completion.

The Impact of a User's Security Profile on Invoice Processing

The type and use of pending queues that appear in a user’s Pending Invoices window reflect a user’s Accounts Payable responsibilities, as defined in his or her AP/CAR security profile.

For example, an invoice processor saves an invoice for approval and the item appears in the payment approval: WAITING queue, an output queue from the point of view of the invoice processor. To the processor, this queue reflects items routed to their DAF. The processor himself or herself performs no work on items in this queue. From the perspective of the DAF; items listed in the payment approval: WAITING queue, represent work to be done. The DAF processes these items and routes them back to the invoice processor via the payment approval: REJECTED and the Ready to Secure Voucher Number queues.

Need more help? 

Contact us: AP Service Center, AP Staff Directory.