|
|
|
|
|
|
|||
|
AP/CAR (Accounts Payable Control Analytical Review) AP/CAR is the University’s automated invoice processing system. It provides a user-friendly, real-time environment for departmental users to electronically submit invoices to the AP Department, improving their ability to control and track the processing of invoices. Login Instructions Requires Columbia UNI and password (first time users receive a temporary password via e-mail from CUIT). Upon entering the Columbia UNI and temporary password, AP/CAR prompts the user to change the temporary password to a permanent password. After the user is logged into AP/CAR, from the menu bar, select “Applications”, and then “CAR”. If you are logging on for the first time, the notice “User has no pending items” will appear. Click OK. If you have begun processing items, you may be alerted to items in your Returned by AP for Correction queue at this time. Click OK. Note: CourseWorks Online Procurement Overview Training is mandatory prior to accessing AP/CAR for the first time. However, you may not be able to access Courseworks until your AP/CAR ID application is processed (allow 2 weeks for processing). For further information about the AP/CAR ID application process, contact Anthony Cerbins at ac2323@columbia.edu. Note for AP/CAR Approvers: You also need to apply for DAF (Departmental Authorization Function) Authority - Click here for more info.
FFE provides a convenient and secure method to access, record, edit and electronically transmit and track specific financial data. (Note: WebSAF and the Budgeting Tool are FFE Modules that are found on the My.Columbia portal.) Login Instructions Access to the FinSys FFE modules requires entry into the My.Columbia portal, then navigation to the FinSys section. Access to the FoxPro FFE modules (also called VFFE) requires a Columbia UNI and temporary password assigned via email by Financial Reporting and Operations. User types in temporary password and the FFE system will prompt the user to change the password. Note: CourseWorks Online Procurement Training is mandatory prior to accessing the FFE Purchasing Requisition module. You will recieve an email once your FFE ID application is recieved instructing you to access Courseworks and take the online training.
DARTS is a web-based application that, in a single program, brings together diverse University financial data to the fingertips of financial administrators, and allows them to run a variety of management.
Login Instructions DARTS access is determined by your "Budget Inquiry" access in your FFE application profile. For access to view departmental payroll data, PAD Access must be granted on the Combined DAF/FFE Application. Click on the Sys Access button below to enter DARTS.
WebSAF is an FFE Module used to create payroll account profiles for regular CU employees. It has many advantages over paper processing, including electronic approval routing, shorter deadlines and the ability to track transactions online. (Note that regular employees are paid via the People@Columbia system. Add-Comp payments for monthly employees can be made using WebSAF) WebSAF is mainly used to allocate payroll charges to the the appropriate FAS accounts, as per departmental preference. The Add-Comp sub-module of WebSAF enables departments to request certain payment transactions (bonuses, make-up pay, special pay) for monthly employees (only). This module can only be accessed by users who have taken the required training and who have completed an updated FFE ID Application profile. Note: The Effort Reporting tool (previously a part of WebSAF) is now a stand-alone system. Info about training and usage can be found on the Effort Reporting website. Click on the below link to access the new Effort Reporting Tool:
FinSys (Financial Systems) allows users to complete various functions, including access to newer FFE modules, within the financial systems (examples: Purchasing change orders, AP vendor creates, locate certain reports, etc.)
Login Instructions:
DWR is a financial reporting tool, which allows users to view various financial management reports.
Login Instructions DWR can be accessed by logging into the MyColumbia Portal Log In or the link in Systems Access column of this site. Columbia UNI and password is required. However, your access to other systems (i.e. AP/CAR, People@Columbia, FFE Budget Tool, etc.) will affect which reports you will be able view or query. DWR training is currently unavailable but all questions and requests can be directed to dwhmgrs@cuvmc.ais.columbia.edu
Ed Hamilton, Executive Director of Finance Technology Studebaker Building
|
 |
||
