WebSAF should be used for all regular pay (RG) expense allocations. In addition, when using the Add Comp feature of WebSAF, all eligible additional compensation earnings for officer-level employees should be accomplished via the pull down list of appropriate earn codes for both payment and expense allocations. 

(click on blue links to access actual forms)

Paper SAFs (Salary Action Form) should be used only if you can not use WebSAF due to software limitations. Use a paper SAF in the following circumstances:

•  When Earn Type listed on PAD or “Monthly Suspense Account Report” is not RG or one of the eligible earnings in WebSAF  such as Stipends with S99 or STI
• Medical Center grant payments
• When Employee is administered by a department other than your own
• When the Suspense relates to a previous appointment/position (i.e. employee changed from weekly to monthly payroll)

Paper PAT (Payroll Account Transfer) forms should be used for the following reasons:

• Retroactive transfers for prior fiscal years for accounts still active or not deleted
• Transactions to clear a suspense account for the current year when it cannotbe done on an SAF. (This usually happens with small amounts or an incomplete pay cycle).
• To remove unauthorized charges to an account such as fringe.
• Accounting transactions for casual employees.
• Retroactive cost transfers originally generated by a Time Entry form (or in FFE ZT Time Collection module).
• To close out an account for the current or prior year.